Travel Procedures

Until the new travel leave system is completed, all information previously contained on the Leave of Absence form will be entered on a requisition.

Cash Advance and Reimbursements:

Create a new requisition
Enter type under the Status field (i.e. cash advance, reimbursement)
Enter employee name in Requested For field
Enter employee’s social security number in Reference Number field
Enter conference name, location, and dates in Comments field
Under the item number, select registration, hotel, food or travel and enter amounts. Use the description to enter additional information such as travel method (i.e. mileage, airfare)
Save and route requisition.

Vendor Direct Pays:

Used when several employees are attending the same conference and registration is the only cost.

Create a new requisition
Enter Travel Vendor Pay in the Status field
Enter conference name, location, and dates in Comments field
Under the item number, select registration.
Under description, type the names of the employees attending the conference
Save and route requisition

This information will be routed to Accounting and used to prepare the Board Report. Purchase orders will not be issued for cash advance and reimbursements. These will be processed as employee direct pays. A purchase order will only be issued when payment is to a vendor.

Form 8400 (claim envelopes) are submitted the same as before.