Categorical Programs

Time Accounting Logs

Procedure for time accounting logs:

All District employees that are paid out of Categorical monies must complete a time accounting log:

Once employee completes the log, he/she should turn it in to the site's Categorical Coordinator for signature of approval. Categorical Coordinator will forward to site Principal for approval, keep a copy and forward original to the department (see above) who is responsible of funding.

Please make sure to complete a PAR (certificated/classified) at the beginning of each school year.

NOTE: (CERTIFICATED PARS: 1/6th stipends are done by semester, in this case a PAR must be completed at the beginning of each semester.

NOTE: During the month of October, January, & May the department who is responsible of funding will make a copy of the time accounting logs and forward to Finance.

Instructions for completing time accounting logs:

Contracted Hours: Multiply the number of contracted work days for the month (excluding holidays) by the number of contracted work hours per day to get the total. (example: 18 work days x 8.0 hours = 144 contracted hours).

Contracted hours schedule

(this is for employees who are contracted for 12 months and 8 hours a day)

Actual Hours: Indicate the number of hours actually worked that month (subtracting days absent). That total (divided between one or more funding sources) should add up to the actual hours worked as shown at the top right side. Sample duties are listed on the log, but there is also room for "other" funding-appropriate activities. It is okay to customize the list of duties for your site.

Example: During the month of September, you were contracted for 152 hours, and you were absent for 2 days (total of 16 hours) the hours actually worked for that month is 136 hours).

IMPORTANT: The FTE's percentage breakdown per funding source when added together should total 100%. (Example: 75% Title I; 23% LEP; and 2%SIP = 100%)